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Pete: Thank you David: Speaking Pete: David, good afternoon. I am sorry to disturb you but we have a problem I am afraid David: What kind of problem is it? Pete: Well, you see, one of the participants has fallen ill and he won't be able to join the group. David: I'm certainly sorry to hear that. First I 'll have to make another reservation for a single room since the number of participants isn't even now. Besides it will cause changes in the Programme Fee. Pete: Can you reduce the fee by one thousand pounds automatically? David: I'm afraid it can't be done. Some of the expenses are not directly connected with the number of participants. For example hiring coaches for excursions, for airporthotel transfers and so on. I'll make calculations and send you the appropriate Amendment to the Contract. Pete: Good. If I find the amended fee quite reasonable I shall immediately instruct the bank to make the transfer. David: The reduction will be about nine hundred pounds and I hope you will pay for the Programme next week, as the Contract says. Pete: When you make calculations please remember it's a force majuere case. Neither we nor you are responsible. We should split the expenses involved. David: I agree with you and I'll take that into account. In an hour or so I'll send you the amendment. David keeps his promise and sends the amendment in thirty minutes. Pete finds the amended Programme Fee quite acceptable, signs the Amendment and sends it by fax to David Words and expressions
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